2018-19 Undergraduate Academic Catalog

Tuition Refund Schedule Withdraw Withdraw from University from Class 14–16-Week Class Week* class begins 100% 100% Week* 1 (first full week) 75% 75% Week* 2 50% 0% Week* 3 25% 0% 12-Week Class 2 weekdays** from start of class 100% 100% 6 weekdays** from start of class 75% 75% 10 weekdays** from start of class 50% 0% 14 weekdays** from start of class 25% 0% 8-Week Class 2 weekdays** from start of class 100% 100% 4 weekdays** from start of class 75% 75% 7 weekdays** from start of class 50% 0% 9 weekdays** from start of class 25% 0% 4-Week Class 1 weekday** from start of class 100% 100% 2 weekdays** from start of class 75% 75% 3 weekdays** from start of class 50% 0% 5 weekdays** from start of class 25% 0% For classes 3 weeks or less 2 weekdays** from start of class 100% 100% 3 weekdays** from start of class 0% 0% All other Classes 4% from start of class 100% 100% 10% from start of class 75% 75% 17% from start of class 50% 0% 23% from start of class 25% 0% *A week ends at the close of business (5:00 p.m.) on Friday. **A weekday is defined as Monday through Friday. A day ends at 5 p.m., Eastern Standard Time. Course offerings changed or deleted by the University entitle a student to a full refund of tuition and related course fees. Students withdrawing from a course or courses will be granted a full tuition refund to apply toward courses added. If the new total hours are fewer than the original total, the above refund schedule will apply. Board/Meal Plan Board charges will be refunded on a prorated weekly basis. Board weeks begin on Sunday and end on Saturday. Board refunds are computed based on the last day of residency. Board contracts are required for all students living in the residence halls. Students may choose from seven available meal-plan options. Room Rooms are reserved for each student for an entire semester. No refund of room rent is made except in cases of severe illness or incapacity. Written confirmation of the illness or incapacity must be provided by the director of University Medical Services or a physician. Room rent will then be refunded on a prorated basis. Other Fees No other fees are refundable except for withdrawal within the first calendar week of the semester. Return of Title IV Funds, Policy and Regulations The term “Title IV Funds” refers to the Federal Financial Aid Programs authorized under the Higher Education Act of 1965 (as amended). The following are considered Title IV programs at Cedarville University: • Unsubsidized Federal Direct Loan • Subsidized Federal Direct Loan • Federal Direct Plus Loan (Parent) • Federal Pell Grant • Federal Supplemental Grant (FSEOG) • Federal TEACH Grant • Iraq and Afghanistan Service Grant A student’s federal financial aid eligibility must be recalculated and these regulations apply when a student fails to complete the period of enrollment for which he/she was charged due to one or more of the following situations: • Change in a student’s schedule, which results in fewer credit hours • Course or courses dropped or withdrawn • Cancellation of a class by the college • Total withdrawal or expulsion from the college As the recipient of Title IV aid, it is the student’s responsibility to earn the aid provided for their period of enrollment. Students who find it necessary to withdraw must go to the registrar’s office to begin the official withdrawal process. Please refer to the online catalog for determination of the student’s withdrawal date. Title IV aid is earned in a prorated manner on a daily basis up to the 60.01% point in the semester. Federal regulations state that a student must attend past the 60% point of the semester in order to earn 100% of their federal financial aid. Students are issued financial aid before 100% of their aid is earned. This is in “good faith,” meaning that students are expected to follow through by attending and completing all classes. When a recipient of Title IV aid withdraws from an institution during the semester in which the recipient began attendance, the institution must determine the amount of the Title IV grant or loan assistance (not including Federal Work Study) that the student earned as of the student’s date of withdrawal. Federal Regulations mandate that a school perform a “Return to Title IV” calculation for federal aid recipients who withdraw from all classes or receive Financial Aid unearned ‘F’. This calculation determines how much federal aid a student has earned up to the date of withdrawal. If more assistance is received than what is earned, the unearned funds must be returned. The requirements for the “Return to Title IV” calculations are separate from Cedarville University’s refund policy. In accordance with federal regulations, when financial aid is involved, return of T-IV funds are allocated in the following order: 1. Unsubsidized Federal Direct Stafford Loan 2. Subsidized Federal Direct Stafford Loan 3. Federal Direct PLUS Loan 4. Federal Pell Grant 5. Iraq and Afghanistan Service Grant 6. Federal Supplemental Educational Opportunity Grant (FSEOG) 7. Other Title IV Assistance Responsibility of the University Cedarville University Office of Financial Aid responsibilities in regard to the Return of Title IV funds include • Providing each student with information given in this policy. • Identifying students who are affected by this policy and completing the Return of Title IV Funds calculation for those students. • Returning any Title IV funds that are due to the Title IV programs as soon as possible, but no later than 45 days from the determination of a student’s withdrawal. • Offering a post-withdrawal loan disbursement within 30 days of the date the school determined the student withdrew and issuing a post-withdrawal grant disbursement within 45 days of the date the school determined the student withdrew, if a student has eligibility for the Title IV funds. • Though Cedarville University is not required to take attendance, instructors are expected to monitor enrollment regularly and notify the registrar’s office of non-attendance. • The registrar’s office contacts the student and the instructor to determine the last date of academic related activity. Responsibility of the student The student’s responsibilities in regard to the Return of Title IV Funds include • Returning to the Title IV programs the dollar amount of any funds disbursed directly to the student subsequently determined to be ineligible via the Return of Title IV Funds calculation. • Official withdrawal information is found in the online catalog (page 30). Special Providions for Books and Supplies Federal regulations (34 CFR 668.164(i))dictate that if an undergraduate student has a T-IV credit balance on their account 10 days prior to the semester, they are able to use their credit balance amount to obtain their books and supplies through the 7th day of the payment period. The school may use the actual costs of books and supplies or allowance for those materials used in estimating the student’s cost of attendance for the period. A student may opt out of the book voucher by simply not utilizing the established process in place. If a student does opt out, your T-IV credit balance will be issued to you through the normal process. In addition, Cedarville University allows all undergraduate students to receive a voucher for books and supplies. There is a $1,000 cap on the limit. If a student has an invoice above this amount, on a case-by-case basis, with Cashier authorization, the limit may be increased. The timeframe to use the voucher is from the first week of August through the first week of September. Veterans Training Benefits and Dependents Educational Assistance Cedarville University is approved under Title 38, Chapters 30, 31, 32, 33, 35, and 1606, U.S. Code for Education of Veterans and Their Dependents. Students under Chapters 30, 32, 35, and 1606 are required to pay the school for all charges. The Veterans Administration in turn pays them a monthly allowance based upon their training load. Veterans under Chapter 31 are paid a monthly allowance and the Veterans Administration pays the school for tuition, fees, books, and supplies. Cedarville University is a participant in the VA Yellow Ribbon Program. Those students eligible to receive Chapter 33 Post-9/11 benefits may qualify to receive benefits through the VA Yellow Ribbon program. Inquiries concerning eligibility should be directed to the contact office of a Veterans Administration Regional Office or by calling (888)442-4551. Students planning to study under one of the education laws should receive approval prior to enrolling. A Veterans Administration training officer will contact the University in the disabled cases to accomplish this requirement for the student. Cedarville University students eligible for veterans benefits should contact the veterans benefits counselor in the Office of the Registrar. Deferred Payment Plan for Veterans For Option Deferred Payment Plan for Veterans (under Chapters 30, 31, 32, 33, and 35) receiving the Educational Assistance Allowances, consult the Office of the Registrar. Payments by veterans receiving their Educational Assistance Allowance checks one month behind will be as follows: Fall Semester: 1st payment by 10/4 2nd payment by 11/1 3rd payment by 12/1 Final payment by 1/1 Spring Semester: 1st payment by 2/4 2nd payment by 3/1 3rd payment by 4/1 Final payment by 5/1 A late payment charge of $25 is applicable for accounts unpaid after the payment due date. Veterans receive eight monthly VA checks that must pay for eight deferred payments on the semester system. Page 306 2018–19 Undergraduate Academic Catalog 2018–19 Undergraduate Academic Catalog Page 307 Financial Information Financial Information Financial Information Financial Information