Page 12 2024–25 Graduate Academic Catalog Academic Information Course Load Course Load A student’s academic load for any given term is subject to reduction or limitation by the Dean of Graduate Studies or director of a particular graduate program for poor scholarship or excessive work responsibilities. Attendance Regular attendance and/or class participation are necessary for the student to receive full benefit from the University experience. University policy allows each faculty member to determine and develop reasonable attendance/participation standards that will meet the particular needs of the course. See syllabi for attendance requirements for individual courses. Undergraduates in Graduate Courses Students in undergraduate programs at Cedarville University who are interested in taking graduate coursework prior to graduation may be eligible to do so with appropriate approvals. Individual graduate programs have the ability to allow or prevent this practice. In some cases credits may count as electives in the undergraduate program as well as meeting requirements of a graduate degree. The requirements and procedures for granting graduate credit to undergraduates are as follows: The undergraduate student: • Must have achieved senior standing at the undergraduate level prior to taking graduate courses. • Must have a cumulative undergraduate GPA of 3.00 or higher to take graduate coursework. • The maximum number of graduate courses that an undergraduate may take shall be determined by each graduate program. In any case, the maximum may not reduce the remaining grad credits in the program to fewer than 30 hours. • Must meet all prerequisites for the graduate course(s) for which they intend to register. • Must obtain the following approvals prior to registering for the graduate course: • Undergraduate advisor • Chair/dean of the undergraduate program • Director of the graduate program The approval form for this process may be obtained from the Office of the Registrar. The GPA requirement may be overridden by permission of both the Dean of Graduate Studies and the program director. Tuition for undergraduate students taking graduate courses will be charged at the higher of the undergraduate or graduate rates. Graduate credits may be included within a student’s undergraduate block pricing, but the student may have additional charges if the graduate tuition is higher than the block rate or if the total credits exceed the block rate. The University reserves the right to limit the number of undergraduate enrollments allowed within any given graduate section. Audit Auditing involves attending and participating in a course without earning credit. A course may be changed from credit to audit before the end of the first full week of a semester. Courses may be changed from audit to credit, with permission of the instructor, before the end of the first full week of the semester. A student may not test out of a course already audited. Registration to audit a course will not be processed until the first day of the semester to accommodate students requiring regular registration status. Drop/Add Policy Changes in the course schedule made after the beginning of a course must be made through the Office of the Registrar. Course drop/add forms are available on the registrar’s website. The form must be signed by the student and submitted to the Office of the Registrar in person, by email, or by fax. No courses may be added after the first class without the additional approval of the appointed director of the particular graduate program and the approval of the faculty member teaching the course. The effective date of the course change is the date the registrar receives the completed form. When adding a class, the student is required to make up any work missed because of late entrance, assuming that the instructor is willing to allow late entrance into his/her course. Failure to properly drop a class will result in a grade of “Z.” (See Grading System on page 13.) When a course is dropped properly during the fall, spring, or summer terms, the action is recorded as follows: 14-Week and 16-Week Classes Action Through the first full calendar week ................................... No record on transcript Second full calendar week through the next-to-last calendar week........... W – Withdrawn During the last calendar week of the course. ..................................... Drops not permitted 12-Week Classes 5 weekdays** from start of class........ No record on transcript 6th weekday** from start of class through next-to-last calendar week.... W – Withdrawn During the last calendar week of the course. ..................................... Drops not permitted 7-Week Classes 4 weekdays** from start of class........ No record on transcript 5th weekday** from start of class through next-to-last calendar week.... W – Withdrawn During the last calendar week of the course. ..................................... Drops not permitted 4-Week Classes 2 weekdays** from start of class........ No record on transcript 3rd weekday** from start of class through next-to-last calendar week.... W – Withdrawn During the last calendar week of the course. ..................................... Drops not permitted For Classes 3 weeks or less 2 weekdays** from start of class........ No record on transcript 3rd weekday** from start of class through the end of the second week.. W – Withdrawn During the last calendar week of the course. ..................................... Drops not permitted All other Classes 10% from start of class....................... No record on transcript 11% from start of class through 90% from the start of class. ............... W – Withdrawn 91% from start of class through the end of the class.................................. Drops not permitted *A week ends at the close of business (5 p.m.) on Friday. ** A weekday is defined as Monday through Friday. A day ends at 5 p.m., Eastern Standard Time. Changes in a student's schedule caused by cancellation of courses by the University will not result in financial or academic penalty. For information concerning refunds due for dropped courses, see Financial Information on page 17. Visit cedarville.edu/ studentplanning to drop or add a course.
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