2014-2015 Graduate Academic Catalog

Page 65 2014–15 Graduate and Adult Programs Academic Catalog Adult Programs Academic Information Drop/Add Policy Changes in the course schedule made after the beginning of a course must be made through the Office of the Registrar. Course drop/add forms are available on the registrar’s website. The form must be signed by the student and submitted to the Office of the Registrar in person, by email, or by fax. No courses may be added after the first class without the additional approval of the appointed director of the particular adult program and the approval of the faculty member teaching the course. The effective date of the course change is the date the registrar receives the completed form. When adding a class, the student is required to make up any work missed because of late entrance, assuming that the instructor is willing to allow late entrance into his/her course. Failure to properly drop a class will result in a grade of “Z.” (See Grading System on page 8. ) When a course is dropped properly during the fall or spring terms, the action is recorded as follows: Online Courses Week Course Is Dropped Action Within the first full calendar week No record on transcript During the second full calendar week through the next to last calendar week W – Withdrawn During the last calendar week of the course Drops not permitted Fall and Spring Saturday-Only Format Week Course Is Dropped Action Before the start of the second class No record on transcript After the start of the second class W – Withdrawn During the last calendar week of the course Drops not permitted Summer Modules Week Course Is Dropped Action Before the start of the second class No record on transcript After the start of the second class but before the start of the third class (one-week module) or the last calendar week (two- or three- week module) W – Withdrawn After the start of the third class (one-week module) or the last calendar week (two- or three- week module) Drops not permitted Changes in a schedule caused by cancellation of courses by the University will not result in financial or academic penalty. For information concerning refunds due for dropped courses, see Financial Information. Visit cedarville.edu/webadvisor to drop or add a course. Continuation As an Active Student Adult students maintain active status within their degree program as long as they continue registering for courses and do not exceed their program completion time limit. Adult students who fail to take courses or otherwise choose not to pursue their adult education (for example, as a transient student at another college/university) for a period exceeding two calendar years will automatically be retired from the active files of the Office of the Registrar and will be regarded as withdrawn. An application for readmission will be required to reactivate the student’s records. Withdrawal Policy The following procedure must be followed to properly withdraw completely from the University: 1. Notify the Office of the Registrar in person or by telephone of intent to withdraw, and complete a withdraw interview with a representative of the Office of the Registrar. 2. Request a refund for any credit balance on your account from the Cashiers Office after the official withdraw process has been completed, and all appropriate adjustments to the students registration has been completed. See Withdrawal Refunds on page 13. Student transcripts will be marked with the appropriate grade once withdrawal is complete in accordance with established University policy. (See Drop/Add Policy on page 7.)