2016-2017 Graduate Academic Catalog

Page 8 2016–17 Graduate Academic Catalog Graduate Programs Academic Information Registration Process Registration dates for each session are listed in the annual graduate academic calendar. Early registration periods are designated for active graduate students. New graduate students must be accepted for admission through the graduate admissions office before they are eligible to register. Students are strongly encouraged to take advantage of this early registration opportunity. Students who register early for a term but do not enroll for the following semester must notify the Office of the Registrar of their change in status. Registration information and instructions are distributed from the Office of the Registrar by email prior to the respective registration periods. Additionally, information regarding course offerings and sections, is available online at cedarville.edu/gradschedules. Prior to submitting a course registration, the student is encouraged to consult with his/her academic advisor to discuss course options and class schedules. Although each student has an academic advisor to help with scheduling, the student is responsible for the chosen class schedule, course of study, and progress through the program. Graduate students may register online using a web-based interface called Student Planning. The online registration process may be completed from any computer through which the student has Internet access. Registration instructions using Student Planning may be found at cedarville.edu/gradschedules. After the online registration process has been completed, the student’s confirmed schedule becomes an active registration in the administrative computer system. To complete registration, students must make financial arrangements for payment of the amount due. (See Financial Registration Policy on page 12. ) To register for graduate courses, please visit cedarville.edu/gradregister . Classification of Students Graduate students are classified by the number of hours for which they are enrolled, as follows: • Full-time students are those who have met the requirements for admission as determined by the Graduate Admissions Committee, have been admitted to a degree program, and are carrying at least eight semester hours of credit in that academic semester. • Part-time students are those who have met the requirements for admission as determined by the Graduate Admissions Committee, have been admitted to a degree program, and are taking fewer than eight semester hours. • Nondegree-seeking students are those who are taking graduate courses but have not yet been admitted to a specific degree program or do not intend to work toward a graduate degree. Drop/Add Policy Changes in the course schedule made after the beginning of a course must be made through the Office of the Registrar. Course drop/add forms are available on the registrar’s website. The form must be signed by the student and submitted to the Office of the Registrar in person, by email, or by fax. No courses may be added after the first class without the additional approval of the appointed director of the particular graduate program and the approval of the faculty member teaching the course. The effective date of the course change is the date the registrar receives the completed form. When adding a class, the student is required to make up any work missed because of late entrance, assuming that the instructor is willing to allow late entrance into his/her course. Failure to properly drop a class will result in a grade of “Z.” (See Grading System on page 9. ) When a course is dropped properly during the fall or spring terms, the action is recorded as follows: Action 16-Week and 14 Week Classes Through the first full calendar week ................................... No record on transcript Second full calendar week through the next-to-last calendar week........... W – Withdrawn During the last calendar week of the course...................................... Drops not permitted 12-Week Class 5 weekdays** from start of class........ No record on transcript 6th weekday** from start of class through next-to-last calendar week.... W – Withdrawn During the last calendar week of the course...................................... Drops not permitted 7-Week and 8-Week Classes 5 weekdays** from start of class........ No record on transcript 6th weekday** from start of class through next-to-last calendar week.... W – Withdrawn During the last calendar week of the course...................................... Drops not permitted 4-Week Class 2 weekday** from start of class.......... No record on transcript 3rd weekday** from start of class through next-to-last calendar week.... W – Withdrawn During the last calendar week of the course...................................... Drops not permitted For classes 3 weeks or less 2 weekdays** from start of class........ No record on transcript 3rd weekday** from start of class through the end of the second week.. W – Withdrawn During the last calendar week of the course...................................... Drops not permitted All other Classes 10% from start of class....................... No record on transcript 11% from start of class through 90% from the start of class................ W – Withdrawn 91% from start of class through the end of the class.................................. Drops not permitted *A week ends at the close of business (5 p.m.) on Friday. **A weekday is defined as Monday through Friday. A day ends at 5 p.m., Eastern Standard Time. Changes in a schedule caused by cancellation of courses by the University will not result in financial or academic penalty. For information concerning refunds due for dropped courses, see Financial Information on page 12. Visit cedarville.edu/ studentplanning to drop or add a course. Continuation As an Active Student Graduate students maintain active status within their degree program as long as they continue registering for courses and do not exceed their program completion time limit. Graduate students who fail to take courses or otherwise choose not to pursue their graduate education (for example, as a transient student at another college/university) for a period exceeding two calendar years will automatically be retired from the active files of the Office of the Registrar and will be regarded as withdrawn. An application for readmission will be required to reactivate the student’s records.