2018-2019 Graduate Academic Catalog

Page 12 2018–19 Graduate Academic Catalog Academic Information Drop/Add Policy The maximum number of graduate courses that an undergraduate student may take shall be determined by each graduate program. In any case, the maximum may not reduce the remaining graduate credits in the program to fewer than 30 credit hours. The approval form for this process may be obtained from the Office of the Registrar. The GPA requirement may be overridden by permission of both the Dean of Graduate Studies and the program director. Tuition for undergraduate students taking graduate courses will be charged at the higher of the undergraduate or graduate rates. Graduate credits may be included within a student’s undergraduate block pricing, but the student may have additional charges if the graduate tuition is higher than the block rate or if the total credits exceed the block rate. The University reserves the right to limit the number of undergraduate enrollments allowed within any given graduate section. Drop/Add Policy Changes in the course schedule made after the beginning of a course must be made through the Office of the Registrar. Course drop/add forms are available on the registrar’s website. The form must be signed by the student and submitted to the Office of the Registrar in person, by email, or by fax. No courses may be added after the first class without the additional approval of the appointed director of the particular graduate program and the approval of the faculty member teaching the course. The effective date of the course change is the date the registrar receives the completed form. When adding a class, the student is required to make up any work missed because of late entrance, assuming that the instructor is willing to allow late entrance into his/her course. Failure to properly drop a class will result in a grade of “Z.” (See Grading System on page 13. ) When a course is dropped properly during the fall or spring terms, the action is recorded as follows: Action 16-Week and 14 Week Classes Through the first full calendar week ................................... No record on transcript Second full calendar week through the next-to-last calendar week........... W – Withdrawn During the last calendar week of the course...................................... Drops not permitted 12-Week Class 5 weekdays** from start of class........ No record on transcript 6th weekday** from start of class through next-to-last calendar week.... W – Withdrawn During the last calendar week of the course...................................... Drops not permitted 7-Week and 8-Week Classes 4 weekdays** from start of class........ No record on transcript 5th weekday** from start of class through next-to-last calendar week.... W – Withdrawn During the last calendar week of the course...................................... Drops not permitted 4-Week Class 2 weekday** from start of class.......... No record on transcript 3rd weekday** from start of class through next-to-last calendar week.... W – Withdrawn During the last calendar week of the course...................................... Drops not permitted For classes 3 weeks or less 2 weekdays** from start of class........ No record on transcript 3rd weekday** from start of class through the end of the second week.. W – Withdrawn During the last calendar week of the course...................................... Drops not permitted All other Classes 10% from start of class....................... No record on transcript 11% from start of class through 90% from the start of class................ W – Withdrawn 91% from start of class through the end of the class.................................. Drops not permitted *A week ends at the close of business (5 p.m.) on Friday. **A weekday is defined as Monday through Friday. A day ends at 5 p.m., Eastern Standard Time. Changes in a schedule caused by cancellation of courses by the University will not result in financial or academic penalty. For information concerning refunds due for dropped courses, see Financial Information on page 15. Visit cedarville.edu/ studentplanning to drop or add a course. Continuation As an Active Student Graduate students maintain active status within their degree program as long as they continue registering for courses and do not exceed their program completion time limit. Graduate students who fail to take courses or otherwise choose not to pursue their graduate education (for example, as a transient student at another college/university) for a period exceeding two calendar years will automatically be retired from the active files of the Office of the Registrar and will be regarded as withdrawn. An application for readmission will be required to reactivate the student’s records. Withdrawal Policy The following procedure must be followed to properly withdraw completely from the University: 1. Notify the Office of the Registrar in person or by telephone of intent to withdraw and complete a withdraw interview with a representative of the Office of the Registrar. 2. Request a refund for any credit balance on your account from the Cashiers Office after the official withdraw process has been completed and all appropriate adjustments to the students registration has been completed. See Withdrawal Refunds on page 16. Student transcripts will be marked with the appropriate grade once withdrawal is complete in accordance with established University policy. (See Drop/ Add Policy.)