1993-1994 Academic Catalog

Satisfactory academic progress means that first-time students must, after a reasonable probationary period not to exceed two quarters except in cases of mitigating circumstances, have regis– tered the minimum cumulative grade point average each quarter thereafter above. In addition these students must complete 65 % or 31 credit hours the first academic year, 70% or 34 credit hours (total of 65 credits) the second year, 75% or 36 credit hours (total of 101 credits) the third year, 80% or 38 credit hours (total of 139 credits) the fourth year. NOTE: Cumulative grade point is measured each quarter; percentage of work or credit hours completed is measured once each academic year. It is assumed that the majority of students will graduate in the normal time frame. However, no student may continue more than five years in order to complete his/her aca– demic program. Regardless of the credit hours a full-time student attempts, which cannot exceed 240, he/she must complete the percentage of work (credit hours) and have the appropriate cumulative grade point as stipulated. Aid recipients who fail to complete the required number of credit hours listed above during the applicable academic year and who do not meet the minimum grade point requirements each quarter will be considered as not making satisfactory academic progress. These students will be subject to having their federal aid discontinued unless there are mitigating circumstances involved that may affect a student's academic progress. Students who withdraw from all courses during any quarter will be required to confer with the financial aid office and other appropriate offices. If permitted to continue, students who withdraw from all courses during each quarter for two consecutive quarters will be considered as not making satisfactory academic progress and will be discontinued from receiving federal financial aid. In conjunction with school policy the grading marks F, I, and WF will not be considered as successful completion of courses at– tempted. Incomplete (I) grades can be considered when completed according to the provisions in the college catalog. Courses that are repeated will count in the calculation of hours attempted and completed hours earned if the student receives a passing grade; however, all grades received for the course will be included in the grade point calculation. Credit hours in which a (CR) has been earned count toward total graduation requirements but are not used in the computation of grade point averages. Non-credit hours for which an (NC) has been earned are not used in the computation of grade point averages. Repeat course credits earned are averaged into the cumulative grade point averages, however credit hours are counted only once. (AU) Audit, (W) Withdrawal, (WP) Withdrawal Passing do not constitute hours attempted or completed. Summer school credit hours earned will be included in the academic year to which summer sessions are assigned. They will be evaluated the same as hours earned in regular quarter sessions. Part-time Students Students who enroll for less than a full-time basis (12 credit hours per quarter) will receive proportionately less financial aid than a full-time student as dictated by lower school costs and federal regulations. Similar academic progress requirements for full-time apply to part-time enrollment on a proportional basis. Financial aid will not be awarded to students who enroll for less than six hours of credit per quarter (half-time). Transfer Students Transfer students who have never attended Cedarville College will be treated as new students. After completion of the probation– ary period, the transfer credits plus the credits received at Cedarville College and the cumulative grade point earned will be the evaluating factors to determine if progress is evident, based on the current satisfactory academic progress policy. How to Reestablish Eligibility When a student is denied aid because of lack of academic progress, additional courses at Cedarville must be taken at the student's own expense. This will be necessary until the minimum cumulative grade point average and the required minimum credit hours needed meet the academic progress criterion. In all cases, the student, upon completion of these requirements, must schedule an appointment with the Financial Aid Office to determine his/her future eligibility for federal assistance. Method for Appeal Students who have been discontinued from financial aid have a right to appeal and can do so by written notification to the director of student financial aid. All appeals must include substantive reasons for failure to comply with the provisions of this policy, and all extenuating circumstances must be supported by documentation. The director of student financial aid will respond by letter to each appeal and either approve or disapprove the student's continuation of financial aid. Further appeals can be made to the Financial Aid Committee and to the Vice President of Student Services, if required. Student Rights You have the right to know what financial aid programs are available at your school. You have the right to know the deadlines for submitting applica– tions for each of the financial aid programs available. You have the right to know how financial aid will be distributed, how decisions on that distribution are made, and the basis for these decisions. You have the right to know how your financial need was deter– mined. This includes how costs for tuition and fees, room and board, travel, books and supplies, personal, and miscellaneous expenses, etc., are considered in your budget. You have the right to know what resources (such as parental contribution, other financial aid, your assets, etc.) were considered in the calculation of your need. You have the right to know how much of your financial need as determined by the institution has been met. You have the right to request an explanation of the various programs in your student aid package. You have the right to know your school's refund policy. Student Responsibilities 1. You must complete all application forms accurately and submit them on time to the right place. 2. You must provide correct information. In most instances, misreporting information on financial aid application forms is a violation of law and may be considered a criminal offense which could result in indictment under the U.S. Criminal Code. 3. You must return all additional documentation, verification, corrections, and/or new information requested by either the financial aid office or the agency to which you submitted your application. 4. You are responsible for reading and understanding all forms that you are asked to sign and for keeping copies of them. 5. You must accept responsibility for all agreements that you sign. 6. You must perform the work agreed upon in accepting a College Employment award. 7. You must be aware of and comply with the deadlines for application or reapplication for aid. 8. You should be aware of your school's refund procedures. 9. All schools must provide information to prospective students about the school's programs and performance. You should consider this information carefully before deciding to attend a school.