2002-2003 Academic Catalog

201 Financial Information they are still addressed to the student. Forms are available in the Cashier’s Office to request that invoices and statements be sent to the parents’ address. Invoices and Statements Online Students may view their student account, payment plan, most recent invoice, and most recent transactions online using the campus network. Students may also assign their parents a password giving them access to their student account, invoices, and payment plan. Parents can view this information by logging onto the campus homepage through their own Internet service provider. Forms of Payment Students may pay their university bills using cash, money orders, personal checks, certified checks, or checks drawn on a major credit card. Students can make payments at the Cashier’s Office or send their payment by mail. Payments received after 4 p.m. each day in the cashiers’ depository box will be credited the next business day. Payment Penalties Students who fail to make acceptable payment arrangements within a reasonable period of time will be denied access to the cafeteria and library until such arrangements are made. Students who do not make payments according to the due date will be charged a $20 late payment charge. Students with unpaid balances at the end of a semester could be denied grade reports, transcripts, university diploma, and/or enrollment in the next semester. They will also be responsible for any fees incurred in the collection of their past due account. Interest Rates An annual interest rate of 13% (1.083% per month) will be charged from the beginning of Fall Semester to the end of Spring Semester on accounts of students enrolled in the current semester. An annual interest rate of 15% (1.25% per month) will be charged during the academic year on accounts of students no longer enrolled and on all student accounts during the summer months. Prepayment Incentive Credit Plan (PIC-Plan) This plan enables students to earn interest on student accounts that have a credit balance of $500 or more. Interest earned is credited monthly. This plan operates automatically as soon as the student has a credit balance of $500 or more on the first day of a calendar month. Prepayments can be made anytime. All payments are credited immedi- ately to the student’s account. The University reserves the right to limit the amounts deposited under the PIC-Plan. Interest rates are established on a quarterly basis beginning January 1, April 1, July 1, and October 1. Please call 937-766-7665 for the current rate. For more details please request a current PIC-Plan brochure from the Cashier’s Office. Withdrawals from a Student Account (Credit Balance) Students may withdraw funds from their account if the account has a credit balance. Cash withdrawals totalling $50 maximum may be made on a weekly basis. No more than two cash withdrawals may be made in a week. No withdrawals are allowed during the 1st week of classes. Withdrawals of amounts greater than $50 are issued by check upon request in person, by e-mail, or by telephone from the Cashier’s Office. Check processing normally requires one or two full business days. New Student Reservation Deposit Refund A reservation deposit must be submitted by new students as an indication of the intention to enroll. The amount of the deposit is $250. This money will be credited to the student’s account and used to cover first semester expenses. A student must submit a reservation deposit in order to be registered for courses. The reservation deposit is fully refundable if the request for refund is received in writing before the reservation deposit deadline. Requests for refunds received after the reservation deposit deadline are partially refundable ($150 of the $250 deposit) until the refund date. No refunds are available after the refund date. Reservation deposit submission deadlines and refund dates are as follows: Term Deadline Refund date Fall Semester May 1 July 1 Spring Semester Nov. 1 Dec. 1 Summer Session I April 15 May 1 Summer Session II May 15 June 1 Summer Session III June 15 July 1 Continuing Student Reservation Deposit Refund All but $100 of the deposit will be refunded to continuing students who notify the University by July 1 of their cancellation. Withdrawal Refunds Tuition and Science Laboratory Fees Students withdrawing from the University before the end of a semester may request a refund from the Cashier’s Office. Refunds may be requested anytime after the beginning of a semester. The effective date of the withdrawal from the University is the last day of class attendance as determined by the Academic Services Office. Processing of refunds will begin the third week of the semester. Tuition and science laboratory fee refunds for withdrawal are granted on this schedule: Refund Fall 2002 Spring 2003 100% thru Sept. 6 thru Jan. 24 75 % thru Sept. 13 thru Jan. 31 50% thru Sept. 20 thru Feb. 7 25% thru Sept. 27 thru Feb. 14 No Refund after Sept. 27 after Feb. 14 Course offerings changed or deleted by the University entitle a student to a full refund of tuition and related course fees. Students withdrawing from a course or courses will be granted a full tuition refund to apply toward courses added. If the new total hours are fewer than the original total, the above refund schedule will apply. Board Board charges will be refunded on a prorated weekly basis. Board weeks begin on Sunday and end on Saturday. Board refunds are computed based on the last day of residency. Board contracts are required for all students living in the residence halls. Students may choose either a 14 or 21 meal plan per week. Room Rooms are reserved for each student for an entire semester. No refund of room rent is made except in cases of severe illness or incapacity. Written confirmation of the illness or incapacity must be provided by the director of Patterson Clinic or a physician. Room rent will then be refunded on a prorated basis. Other Fees No other fees are refundable except for withdrawal within the first calendar week of the semester. Federal Refund Policy Programs which are included: 1. Federal Pell Grant 2. Federal SEOG Grant 3. Federal Perkins Loan 4. Federal Stafford Loans 5. Federal Parents PLUS Loan A portion of Title IV grant or loan funds, but not FWS funds, must be returned to the Title IV programs upon a Title IV recipient’s withdrawal from the school. Withdrawal date The day the student withdraws is the date (determined by the school): • The student began the withdrawal process prescribed by the school;