2005-2006 Academic Catalog

Academic Information 24 Adding and Withdrawing from a Course It is the student's responsibility to verify the accuracy of his/her course registration at the beginning of each semester. All registrations must be finalized by the end of the second week of the semester. No classes may be added after this time unless approval is granted from the course instructor, chair of the department that offers the course, and the dean of the respective school. In the absence of the dean, the academic vice president may approve a late registration. A late registration fee of $50.00 will be charged to process a registration or add a class after the deadline. Changes in a student's course schedule must be made through the drop/add process. This may be completed online within seven calendar days after classes begin. After this time, a drop/add form is required to complete a schedule change. Forms for course changes are available in the Academic Services Office and must be signed by both the course instructor and the student's academic advisor. The student is required to make up any work missed due to late entrance. Changes in a schedule caused by cancellation of courses will not result in financial penalty. When a course is dropped, the action is recorded as follows: Week Course Is Dropped Action Before the end of the 1st full No record on transcript calendar week During 2nd full calendar week W – Withdrawn through 9th calendar week 10th and 11th calendar weeks WP – Withdrawn Passing or WF – Withdrawn Failing Week 12 through the end of the Drops not Permitted semester Course changes are complete when the Academic Services Office receives the completed drop/add form. The effective date of the course change is the date the Academic Services Office receives the completed form. Failure to properly drop a class will result in a grade of Z , which counts the same as an F. Refund information is listed in the financial information section of the catalog. This information is also available on the Aca- demic Services webpage. Auditing Auditing involves attending and participating in a course without earning credit. A course may be changed from credit to audit before the end of the first week of the semester. Courses may be changed from audit to credit, with permission of the instruc- tor, before the end of the first week of the semester. A student may not test out of a course already audited. Registration to audit a class will not be processed until the first day of the semester to accommodate students requiring regular registra- tion status. Withdrawing from the University Proper withdrawal from the University begins in the Academic Services Office, where the student completes an official with- drawal form. Refund requests should be submitted to the Business Office at least three days prior to withdrawal. A student's ID card and dorm key must be returned to the Aca- demic Services Office on the last day the student is on campus. No student should leave Cedarville University without complet- ing proper withdrawal through the Academic Services Office. Student transcripts will be marked with the appropriate grade once withdrawal is complete in accordance with the established University policy. (See Adding and Withdrawing from a Course.) Continuingat theUniversity The University assumes that a student will continue taking courses from semester to semester unless the student gradu- ates, is asked to leave for academic or disciplinary reasons, or withdraws voluntarily. To assist in planning each academic term, the University asks each student to register for the upcoming academic term during early registration. This secures courses for the student and enables the University to make enrollment decisions for that term. A student who owes money to the University may not register for future academic terms. Enrolled students register for fall semester courses at the end of each spring semester. To retain these course selections and confirm the intention to enroll in the fall semester, each student must submit a reservation deposit of $250 by May 1. This deposit also reserves a place in college housing for single students under 25 years of age. The deposit is credited to the student’s account and may be used to help cover Fall Semester expenses. Should the student decide to withdraw from the University before July 1, $150 of this deposit is refundable. After July 1, the $250 deposit is nonrefundable. A student who does not register and submit the continuing student reservation deposit by June 1 or make other special arrangements with the Student Services Office will be consid- ered withdrawn. Any student who withdraws voluntarily or is involuntarily withdrawn must apply and be approved for readmis- sion to return as a student to the University. Readmission forms and information are available from the Admissions Office. Withdrawal for Military Reasons Students serving in reserve units of the armed forces may be called up to active duty during an academic term. Students who withdraw up to the end of the fourth week of the semester will receive refunds according to the following schedule: Tuition: 100% Room: prorated on a per diem basis Board: prorated on a per diem basis Fees: 0 Students who withdraw after the fourth week of the semester file a request for “permanent incomplete.” This classification provides students the opportunity to complete the coursework upon returning to the University without having to pay tuition again. Forms may be picked up in the Academic Services Office. Approval for the awarding and removal of the entry “permanent incomplete” resides with the academic vice president. Refunds for room, board, and fees will be disbursed according to the previously mentioned schedule. To initiate the withdrawal procedure, students are to bring a copy of their orders to the Academic Services Office and obtain the appropriate forms. Withdrawals will be processed according to the standard procedures listed in the University catalog.