2012-2013 Undergraduate Academic Catalog

Page 288 2012–13 Undergraduate Catalog Introduction Admissions Academic Information Academic Departments Course Descriptions Financial Information Appendix Index Repeat course credits earned are averaged into the cumulative GPAs; however, credit hours are counted only once. Summer school credit hours earned will be included in the academic year to which summer sessions are assigned. They will be evaluated the same as hours earned in regular semester sessions. Part-time Students Students who enroll for less than full-time (12 hours per semester) will receive proportionately less financial aid than a full-time student as dictated by lower school costs and federal regulations. Similar academic progress requirements for full-time apply to part-time enrollment on a proportional basis. Financial aid (except the Federal Pell Grant) will not be awarded to students who enroll for fewer than six credit hours per semester (half-time). Transfer Students Transfer students who have never attended Cedarville University will be treated as new students in regard to the probationary period (one semester). The transfer credits plus the credits received at Cedarville will be used for the percent of completion measurement; however, only the cumulative GPA earned at Cedarville will be the evaluating factor to determine if progress is being made, based on the current satisfactory academic progress policy. Re-establishing Eligibility When a student is denied aid because of lack of academic progress, additional courses at Cedarville University must be taken at the student’s own expense. This will be necessary until the minimum cumulative GPA and the percentage of completion requirements meet the academic progress criteria. In all cases, each student, upon completion of these requirements, must schedule an appointment with the assistant director of financial aid to determine his or her future eligibility for federal assistance. Method for Appeal Students who have been denied federal aid due to unsatisfactory academic progress have the right to appeal and can do so by a written request to the assistant director of financial aid. All appeals must include substantive reasons for failure to comply with this policy. The assistant director of financial aid along with the appeal committee will review the appeal and the assistant director will respond by letter with either an approval or rejection of the student’s appeal. On an individual basis, future progress requirements may be placed on a student whose appeal is approved. If the appeal is approved, the student’s financial aid will be reinstated for the term. If necessary, further appeals may be made to the assistant vice president for enrollment management. Student Rights 1. You have the right to know what financial aid programs are available at your school. 2. You have the right to know the deadlines for submitting applications for each of the financial aid programs available. 3. You have the right to know how financial aid will be distributed, how decisions on that distribution are made, and the basis for these decisions. 4. You have the right to know how your financial need was determined. This includes how costs for tuition and fees, room and board, travel, books and supplies, personal and miscellaneous expenses, etc., are considered in your budget. 5. You have the right to know what resources (such as parental contribution, other financial aid, your assets, etc.) were considered in the calculation of your need. 6. You have the right to know how much of your financial need as determined by the institution has been met. 7. You have the right to request an explanation of the various programs in your student aid package. 8. You have the right to know your school’s refund policy. Student Responsibilities 1. You must complete all application forms accurately and submit them on time to the right place. 2. You must provide correct information. In most instances, misreporting information on financial aid application forms is a violation of law and may be considered a criminal offense that could result in indictment under the U.S. Criminal Code. 3. You must return all additional documentation, verification, corrections, and/or new information requested by either the financial aid office or the agency to which you submitted your application. 4. You are responsible for reading and understanding all forms that you are asked to sign and for keeping copies of them. 5. You must accept responsibility for all agreements that you sign. 6. You must perform the work agreed upon in accepting a University employment award. 7. You must be aware of and comply with the deadlines for application or reapplication for aid. 8. You should be aware of your school’s refund procedures. All schools must provide information to prospective students about the school’s programs and performance. You should consider this information carefully before deciding to attend a school.