2023-2024 Undergraduate Academic Catalog

Withdrawal Refunds Tuition Students withdrawing from the University before the end of a semester may request a refund from the Cashiers Office. Refunds may be requested anytime after the beginning of a semester. The effective date of the withdrawal from the University is the last day of class attendance as determined by the Office of the Registrar. Processing of refunds will begin the third week of the semester. Tuition refunds for withdrawal are granted on this schedule: Tuition Refund Schedule Withdraw Withdraw from University from Class 14–16-Week Class Week* class begins 100% 100% Week* 1 (first full week) 75% 75% Week* 2 50% 0% Week* 3 25% 0% 12-Week Class 2 weekdays** from start of class 100% 100% 6 weekdays** from start of class 75% 75% 10 weekdays** from start of class 50% 0% 14 weekdays** from start of class 25% 0% 8-Week Class 2 weekdays** from start of class 100% 100% 4 weekdays** from start of class 75% 75% 7 weekdays** from start of class 50% 0% 9 weekdays** from start of class 25% 0% 4-Week Class 1 weekday** from start of class 100% 100% 2 weekdays** from start of class 75% 75% 3 weekdays** from start of class 50% 0% 5 weekdays** from start of class 25% 0% For classes 3 weeks or less 2 weekdays** from start of class 100% 100% 3 weekdays** from start of class 0% 0% All other Classes 4% from start of class 100% 100% 10% from start of class 75% 75% 17% from start of class 50% 0% 23% from start of class 25% 0% *A week ends at the close of business (5:00 p.m.) on Friday. ** A weekday is defined as Monday through Friday. A day ends at 5 p.m., Eastern Standard Time. Course offerings changed or deleted by the University entitle a student to a full refund of tuition and related course fees. Students withdrawing from a course or courses will be granted a full tuition refund to apply toward courses added. If the new total hours are fewer than the original total, the above refund schedule will apply. Food/Meal Plan Meal charges will be refunded on a prorated weekly basis. Meal weeks begin on Sunday and end on Saturday. Meal refunds are computed based on the last day of residency. Meal contracts are required for all students living in the residence halls. Students may choose from five available meal-plan options. Housing Rooms are reserved for each student for an entire semester. No refund of room rent is made except in cases of severe illness or incapacity. Written confirmation of the illness or incapacity must be provided by the director of University Medical Services or a medical physician. Room rent will then be refunded on a prorated basis. Other Fees No other fees are refundable except for withdrawal within the first calendar week of the semester. Federal Title IV Funds, Policy and Regulations The term “Title IV Funds” refers to the Federal Financial Aid Programs authorized under the Higher Education Act of 1965 (as amended). A student’s federal financial aid eligibility must be recalculated and these regulations apply when a student fails to complete the period of enrollment for which he/she was charged due to one or more of the following situations: • Change in a student’s schedule, which results in fewer credit hours • Course or courses dropped or withdrawn • Cancellation of a class by the college • Total withdrawal or expulsion from the college As the recipient of Title IV aid, it is the student’s responsibility to earn the aid provided for their period of enrollment. Students who find it necessary to withdraw must go to the registrar’s office to begin the official withdrawal process. Please refer to the online catalog for determination of the student’s withdrawal date. Federal regulations state that a student must attend past the 60% point of the semester in order to earn 100% of their federal financial aid. Students are issued financial aid before 100% of their aid is earned. This is in “good faith,” meaning that students are expected to follow through by attending and completing all classes. When a recipient of Title IV aid officially or unofficially withdraws from an institution during the semester in which the recipient began attendance, the institution must determine the amount of the Title IV grant or loan assistance (not including Federal Work Study) that the student earned as of the student’s date of withdrawal. Federal Regulations mandate that a school perform a “Return to Title IV” calculation for federal aid recipients who withdraw from all classes or receive an unearned ‘F.’ This calculation determines how much federal aid a student has earned up to the date of withdrawal. If more assistance is received than what is earned, the unearned funds must be returned. The requirements for the “Return to Title IV” calculations are separate from Cedarville University’s refund policy. 2023–24 Undergraduate Academic Catalog Page 307 Financial Information Financial Information