Cedarville 2023 Parent Guidebook

12 | Welcome Communication Policy The Family Educational Rights and Privacy Act (FERPA) sets out requirements that govern the access to and release of educational records, and the right of students to inspect and review their records. In addition, FERPAprovides guidelines for the correction of inaccurate ormisleading data. In accordance with the regulations of FERPA, Cedarville University has adopted the following policy: No personally identifiable information should be releasedwithout written authorization from the student each time that the information is needed. Written authorization should consist of the date, the person receiving the information, what records are to be released, and the student’s signature. For students who have declared privacy, no information, including directory information, may be released to anyone outside of the University or without an educational need for the information. Waiver of Privacy In some cases, students may wish to waive their FERPA rights and permit University personnel to discuss their educational records with their parents. In such cases, the student must provide the Office of the Registrar withwritten authorization, which includes the student’s signature and grants the release of his or her educational records to specific individuals for specific purposes within limited periods of time. Details concerning the process for waiving privacy can be obtained from the Office of the Registrar, upon request. Contact the Office of the Registrar at registrar@cedarville.edu. Parental Access TheMyCU portal (MyCU.cedarville.edu) offers a variety of online services that enable parents to access records related to their student. Encourage your son or daughter to authorize you for electronic access to his or her records. The authorization proceduremay seem cumbersome, but it is in place to help Cedarville University stay in compliance with the Family Educational Rights and Privacy Act. Once your access is set up, youwill be able to view your student’s financial aid awards, business account transactions, grades, transcripts, even pay tuition. MyCU is an outstanding tool for information, accountability, and encouragement. Visit: cedarville.edu/parent-access formore information.